Zapier Review
Connect your apps and automate workflows with AI. No-code automation platform that integrates with 5,000+ applications.
Our Review
Zapier is the backbone of modern workflow automation for millions of users. It connects over 5,000 apps and allows non-technical users to create powerful automations called 'Zaps.' After building 20+ automations, we found it invaluable for eliminating repetitive tasks like syncing contacts, auto-filing emails, and triggering actions across platforms. The recent AI Actions feature brings natural language automation, letting you describe what you want in plain English.
How to Use Zapier
Getting Started with Zapier
Create a free account at zapier.com. Start with a simple Zap: "When I receive a Gmail attachment, save it to Google Drive." Zapier's template library has pre-built automations for common use cases — pick one and customize it to your needs. The visual builder makes it easy to understand how triggers and actions connect.
Essential Automations for Beginners
Three high-impact Zaps to set up first: (1) Auto-save email attachments to cloud storage, (2) Add new email subscribers to your CRM automatically, and (3) Post new blog entries to social media. Each of these eliminates a repetitive task and saves 30-60 minutes per week.
AI Actions
Zapier's new AI Actions let you describe automations in plain English. Instead of building a Zap manually, tell Zapier: "When a new Slack message is posted in #leads, create a card in Trello." AI Actions handles the setup automatically, making automation accessible to non-technical users.
Scaling Your Automations
Start with one workflow, measure time saved, then expand. Document each Zap with clear names and descriptions so your team can understand and troubleshoot. Use Zapier's Zap history and error logs to identify failing automations before they cause problems.
Key Features
Pricing
100 tasks/month, 5 Zaps, single-step workflows
100 tasks/month, no multi-step Zaps
Starter: $19.99/month, Professional: $49.99/month, Company: $599/month
Pros & Cons
Pros
- Massive integration library
- No-code, accessible to non-technical users
- Reliable and well-tested automation engine
- Excellent documentation and templates
Cons
- Free plan very limited (100 tasks/month)
- Complex workflows can get expensive
- Some integrations are shallow
- Execution speed can vary
Best For
Our Verdict
Zapier is the best choice for connecting your existing tools and automating repetitive workflows. The free tier works for light use, but power users will need a paid plan. It's an essential productivity tool for businesses.